Expert Help to Produce
Best-In-Class
Winning Tenders
We work with you to create tender responses that are compliant, compelling, persuasive and articulate value so that buyers will consistently want to buy from you. We help you outscore the competition to win, retain, and grow your most important contracts. See our 8-step tender winning process below.
Tender Development: 8-Step Tender Winning Process
- Kick-Off
- Win Strategy
- Storyboarding & Bid Writing
- Solution Design
- Commercial Strategy
- Reviews & Approvals
- Production & Delivery
- Submission & Learning Review
The Association for Bid, Proposal, Business Development, Capture, Sales, amd Grapics Professionals
The Award-Winning Go-2-Tender Programme Helps SMEs To Be More Successul In Bidding for Public Sector Contracts
Experience &
Expertise
Bid Specialists is responsible for some of the country’s most substantial tender projects, worth hundreds of millions of euros, bid into billion-dollar organisations.
Multi-award winning bid specialist:
- 25-years experience
- 10K+ tenders completed
- MBA-qualified
- IntertradeIreland go-2-tender mentor
- Multi-million euro contracts
- Trusted winning process
- 85% win rate
- Multiple awards winner
Davey Owens, MBA
Bid Specialists Founder & Principal
Davey Owens, MBA
Bid Specialists Founder & Principal
A winner of the 2016, 2018, 2019 and 2021 Tech Excellence Awards for client projects.
Our 8-Step Tender Winning Process
Winning a bid can be challenging and complex. It requires technical expertise, creativity, strategic thinking, and effective management of bid-related activities. Our 8-Step Tender Winning Process helps our specialists and businesses craft a winning strategy and write persuasive responses that emphasise the value proposition.
Kick-Off
Our Kick-off scopes the opportunity and solution. We bring experts on board and up to speed with the tasks, roles, responsibilities and deadlines.
Commercial Strategy
We work with you to identify and articulate the value measures that separate your proposition from your competitors.
Kick-Off
Our Kick-off scopes the opportunity and solution. We bring experts on board and up to speed with the tasks, roles, responsibilities and deadlines.
Commercial Strategy
We work with you to identify and articulate the value measures that separate your proposition from your competitors.
Win Strategy
We work with you to capture and communicate a winning strategy with a plan & a persuasive response focusing on features, benefits & discriminators.
Review & Approvals
We continuously evaluate the response for customer focus, completeness, and clear communication of the win strategy and solution.
Win Strategy
We work with you to capture and communicate a winning strategy with a plan & a persuasive response focusing on features, benefits & discriminators.
Review & Approvals
We continuously evaluate the response for customer focus, completeness, and clear communication of the win strategy and solution.
Storyboarding & Bid Writing
We write a clear, concise, and persuasive argument about why your business deserves the contract—describing your solution and what success looks like.
Production & Delivery
We produce the necessary graphics and diagrams to ensure your submission stands out. We plan with a contingency for unforeseen or last-minute changes.
Storyboarding & Bid Writing
We write a clear, concise, and persuasive argument about why your business deserves the contract—describing your solution and what success looks like.
Production & Delivery
We produce the necessary graphics and diagrams to ensure your submission stands out. We plan with a contingency for unforeseen or last-minute changes.
Solution Design
We work with experts to clearly and concisely articulate the solution, its benefits and how it meets the client’s needs in jargon-free language.
Submission & Learning Review
We conduct lessons learned reviews to determine where the process, strategies and people could improve for future opportunities.
Solution Design
We work with experts to clearly and concisely articulate the solution, its benefits and how it meets the client’s needs in jargon-free language.
Submission & Learning Review
We conduct lessons learned reviews to determine where the process, strategies and people could improve for future opportunities.
Tender Timeline and Stages
Typical Four-Week Tender Timeline and Stages
Key skills we can
bring to you
Our tender management specialists are well-versed in managing bids, taking responsibility for the entire tendering process to ensure you submit winning tenders. Here’s what Bid specialist can bring to the table when engaged with us.
Tender Qualification
Our tender specialists employ a rigorous qualification method that utilises quantitative analysis to assess your chances of winning a tender before committing to the costly bidding process. This method helps you make informed decisions about pursuing a particular opportunity, saving you valuable time and resources.
Capture Strategy
With our specialised capture plans, we work closely with your team to identify and outline potential tender opportunities. We evaluate the market environment, assemble the necessary resources, and guide the positioning of your offer to maximise your chances of success. We enhance your bid’s effectiveness by aligning all internal stakeholders and ensuring a consistent message.
Win Strategy
Our team develops a comprehensive winning strategy that defines a clear and focused approach for securing the contract and outperforming the competition. We take into account your strengths, unique selling points, and key advantages, placing a heavy emphasis on understanding the buyer’s needs and identifying differentiators and discriminators that set you apart.
Solution Development
Underpinning our winning strategy is the development of a compelling buyer solution. We leverage your subject matter expertise to craft the best possible solution that aligns with the winning strategy. This approach ensures that your proposal addresses the buyer’s requirements and showcases your value.
Commercial Strategy
Our commercial strategy approach involves structuring the bid and finances to maximise profitability while minimising risk. We carefully consider pricing, terms and conditions, and contractual agreements to create a competitive and financially viable proposal that meets your business goals and the buyer’s expectations.
Winning Process
Our 8-step tender winning process guides you through the entire bid preparation process. We follow a systematic approach to develop a compliant, compelling, and persuasive response that sets your bid apart. From initial planning to final submission, we ensure that each step carefully executes to optimise your chances of success.
Tender Management
With our disciplined management approach, we prioritise and streamline the tendering process. We set clear deadlines, assign tasks, and monitor progress to ensure that we take all necessary actions promptly. By managing the process efficiently, we help you stay on track and maximise the return on your investment.
Creative Writing
Our Bid Specialists have extensive experience writing thousands of tenders. They possess the expertise to craft compelling and persuasive content on various topics. With their writing skills and industry knowledge, they can create engaging narratives that resonate with evaluators and maximise your evaluation scores.
Content Editing
We provide comprehensive content editing services to ensure your response is persuasive and coherent. Our writing experts review and refine your content to ensure it reads as if a single contributor authored it. The edited response flows smoothly, telling a compelling story that captures the evaluators’ attention.
Graphic Design
We offer graphic design services to enhance the visual appeal and impact of your response. Our team leverages their design expertise to create visually appealing documents and presentations that effectively communicate your message. Combining well-crafted text with supporting graphics ensures that your bid stands out and leaves a lasting impression.
What Success Looks Like
The Optimal Blend of Ability & Mastery
Work with the best
Sample Work
Due to client confidentiality, we cannot showcase customer bids and tender submissions. We mocked up some sample pages to demonstrate our capability and work quality. We tailor your responses to your opportunity, business and brand.
Our Other Services
Prepare your business for competitive tenders
Define your proposition to show real buyer value by identifying and targeting prospective customers and create compelling, supporting tender content highlighting your capability, experience, and expertise.
- Opportunity Targeting
- Qualification Process Design
- Bid Process Design
- Library Development
- Template Design
- Content Writing & Editing
- Graphics & Branding
- Features, Benefits & Discriminators
- Service Themes & Statements
Appraise Your Tender Efficiency & Effectiveness
Reviewing—against best practice and experience—your win rates, processes, submissions, tender team, production environment, systems, and technologies. We report on areas that are preventing sales and growth.
- Tender Evaluation
- Appraisal
- Best Practice review
- Reporting
- Bid Process
- Bid Quality
- Bid Efficiency
- Bid Effectiveness
Frequently asked questions
Find our frequently asked questions for Bid Manage.
What is bid management?
Bid management involves creating and submitting a competitive bid or proposal in response to a request for proposal (RFP) or invitation to tender (ITT). It involves coordinating various activities, such as bid preparation, proposal writing, and tender submission.
What is tender management?
Tender management refers to managing the entire lifecycle of a tender from identification to submission. It involves opportunity identification, bid preparation, tender writing, and tender submission.
How can Bid Manage Service help me win tenders?
Bid Manage Service provides expert help in creating tender responses that are compliant, compelling, persuasive, and articulate value. By working with you to craft a winning strategy and persuasive responses, they can help you outscore the competition and win more contracts.
How do I write a persuasive tender response?
To write a persuasive tender response, you need to understand the client’sclient’s needs, articulate the benefits of your solution, and demonstrate your ability to deliver on your promises. Using persuasive language, providing evidence to support your claims, and differentiating yourself from the competition are also important.
What are the key elements of a winning bid strategy? A winning bid strategy should include a clear understanding of the client’s needs, a thorough analysis of the competition, a compelling value proposition, a detailed project plan, and a realistic pricing strategy. It should also be tailored to the specific requirements of the tender and demonstrate your ability to deliver on your promises.
What is the 8-Step Tender Winning Process?
The 8-Step Tender Winning Process is a comprehensive process developed by Bid Manage Service to help businesses create winning strategies and persuasive responses. It involves kick-off meetings, strategy development, storyboarding, solution design, commercial strategy, review and approvals, production and delivery, and submission and learning review.
How can Bid Manage Service help me with solution design?
Bid Manage Service can work with subject matter experts to clearly and concisely articulate your solution, its benefits, and how it meets the client’sclient’s needs in easy-to-understand and jargon-free language. They can also help you differentiate your solution from the competition and sell on value instead of price.
What is the importance of review and approval in bid management?
Review and approval are critical parts of the bid management process. It helps ensure the response is customer-focused and complete and communicates the win strategy and solution. It also provides an opportunity to identify and address any gaps or weaknesses in the response before it is submitted.